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Office Supervisor

Jebel Ali
Posted: 09 October, 2019

Job Descriptoin

Requisition ID: 1907356
  • Responsible for arranging itineraries ie. flight, hotel, visas, ground transportation for executives.
  • Prepare and submit expenses of executives
  • Perform a variety of administrative or executive support tasks that are highly confidential and sensitive.
  • Draft and prepare official letters, email and memos.
  • Support all employees and serve as the point of contact for all administrative concern.
  • Coordinate with HR in preparation of credentials of new employee
  • Coordinate with IT in ordering computers for new employees and ensure system is ready before joining date.
  • Responsible in ordering IT accessories and office supplies while adhering to a fixed office budget.
  • Prepare and order business cards and safety supplies for employees.
  • Coordinate with facility department and service provider for any issues in the office ie. repairs and maintenance, renovation of office, electrical and other issues, etc.
  • Monitor leave of employees and submit to HR for recording.
  • Update the organization chart and employee contacts.
  • Help resolve IT issues and requests by raising to helpdesk or coordinating to IT directly.
  • Responsible for arranging events ie. team building, team lunch, catering, all staff meeting, etc.
  • Dispatch documents and monitor the shipment status.
  • Taking care of license renewal, insurance, visa processing, and any other documents for compliance.
  • Provide general administrative support to all levels of employees under the Business Unit.

Skills & Qualifications:
  • Ideally Bachelor’s Degree holder
  • Minimum 3 years experience in UAE
  • Prior administrative experience at least 3 years minimum
  • Attention to detail; proactive
  • Excellent computer skills
  • Proficient in English both written and oral

Job: Administration

Schedule: Full-time
Shift: Day Job
Job Posting:

National Oilwell Varco - 15 days ago

How to Apply?